Ensuring That Meetings Lead to Action
Think back to a recent meeting you attended that was not effective. A good meeting planner can overcome this inertia by performing four steps:
- Assign specific tasks to specific people.
- Review all actions and responsibilities at the end of the meeting.
- Provide a meeting summary with assigned deliverables included.
- Follow up on action items in a reasonable time (Barrett, 2014, p. 303-304).
Explain each of these steps and describe how each step could be implemented to improve the meeting’s effectiveness. Be sure to clearly articulate the strategy to resolve the conflict.
Here are some questions to consider when writing your paper: (not required)
- Who called the meeting?
- What was it about?
- Was there an agenda?
- Was the purpose of the meeting accomplished?
- After the meeting, were minutes distributed that outlined tasks and deadlines?
- During the meeting, what role did you play all or most of the time (leader, scribe, facilitator, etc.)?
- What could have been done to make the meeting more effective?
Refer to this week’s readings for more information on the four steps. Your paper should be 3-4 pages in length, conform to APA, and include appropriate references.
Grammar and punctuation are key! Sample paper attached.
Sources to use:
Bayless, M. (2014). Bottom-Line Meetings. Gourmet Retailer, 58-59.
Chapter 4: Communication and presentation. (2004). Adair on Leadership Pocketbook (pp. 95-120).
How to run meetings more effectively. (cover story). (2014). Managing People at Work, 1(12), 1.